Panorama Accessibility Tool for Faculty & Staff

YuJa Panorama is a tool that improves the accessibility of digital media and course content. It ingests, inspects, and helps you fix issues without leaving the eLearn. With step-by-step recommendations and real-time suggestions to resolve accessibility problems on the spot, it can save you time and reduce barriers. Remediate PDFs, Word documents, PowerPoint presentations, images, and LMS content areas.

Understanding Accessibility Reports

Once Panorama has finished scanning the documents in your course, the Accessibility Reports will be displayed as colorful gauges with official scores to your documents. You can access Panorama accessibility scores using two methods.

Method 1: View an Accessibility Score for Individual Course Pages and Files

Once on an individual course page or document file, you will see a color-coded accessibility score from Panorama. Red scores indicate severe accessibility issues, yellow scores indicate major accessibility issues, and green scores indicate minor accessibility issues.

1. For a more detailed breakdown of the accessibility score, click on the color-coded Panorama icon to open the full Accessibility Report. 
   
2. Under the View Issues section, the content owner can scroll through the summary of issues. The View Issues section will summarize all missing accessibility components from missing page numbers, missing titles, or issues with color contrasts. 
3. Every issue found will include a summary of how to resolve the matter under the How to Fix drop-down menu. 

All course pages and files need to be at 100% to meet the accessibility mandate.

Method 2: View an Accessibility Course Report

Another way you can access accessibility scores is to view a Course Report using Panorama in eLearn. Click on Course Tools in the Nav bar in eLearn and then choose Accessibility Report - Panorama. Once there, you can view an Overall Accessibility Score for your course. Scroll towards the bottom of the page for a list of all your course files and pages and their individual accessibility scores. You can click on the color-coded meter icons for quick access to accessibility errors which need to be remedied.

Panorama FAQs

Once you have read through the Accessibility Report, the content owner can go through and fix the highlighted issues directly on your document. Once all of the improvements have been made, the content owner can drag and drop their corrected document into the Accessibility Report window under the Upload Improved Version section.

How do I get Panorama to display the most accurate current score?

Start by going to your course and opening each module. You don’t need to open each submodule or page, but you should expand every module. Then go to the Panorama report and click the Reprocess Course button. Now wait several hours or overnight to allow all the course materials to be reprocessed.

The overall Panorama score I see says 100% but the report emailed to me says the course is not at 100%. Why?

The course “Overall Accessibility Score” is a rounded number. If your course is 99.5% or better, it will display as 100% inside eLearn. Even if you see a 100% in Panorama, it is best to scroll down to the “Files and Issues” section and look at the files. Then, fix any file that is less than 100%. It may also be helpful to follow the steps above to make sure you have the most accurate current score.

I made fixes to my materials today, so why has my overall score not changed?

The course “Overall Accessibility Score” gets updated overnight. Check back tomorrow to see the overall impact on your course score. Or, once a day you can use the “Refresh Report” link, and the percentage will be updated.

I fixed my materials, then when I copied the course to another shell (or reprocessed the course in Panorama), the materials are not fully accessible. What happened?

Some Panorama fixes are not durable, so they don’t “stick” when the file is copied or reprocessed. Here are some best practices that will help minimize this issue:

• Whenever possible, fix the issue in the source document.
  • For Word, PowerPoint, PDF, and Excel, this will mean downloading, fixing, and uploading the document, but it saves issues in the future.
  • For Course Pages, go to the page in content and fix the issues in page edit mode rather than using the Panorama tool from the course report area.
• If you use the Panorama tool to fix a file directly in eLearn, be sure to download the updated source file and replace the existing document in eLearn.
  
• Any manual overrides in Panorama are lost when the file is reprocessed. Manual overrides will need to be re-applied after the copy/reprocessing. Changing the original file so that manual overrides are not needed is the best long-term solution. Please reach out to the Office of Distance Learning if you need assistance with changing PPT slides so that they don’t flag the reading order. For example, the checkboxes listed below always reset to unchecked when the material is copied or reprocessed:
  • Using the checkbox to confirm that you’ve checked a slide’s reading order.
  • Using the checkbox to confirm that a hyperlink is descriptive.
  • Using the checkbox to confirm that a YouTube video has captions available.

Alternative Formats

Please review the Panorama - Accessing Alternative Formats for information on viewing content in alternative formats. 

Note that limitations can be placed on the Alternative Formats made available. To disable Translated Alternative Format do the following: 

1. Go to Course Tools.
2. Click Accessibility Report - Panorama.
3. Click the settings icon located un the upper right-hand corner.
4. Click Course settings. 
5. Select the course from the dropdown menu.
6. Choose Disable Document Translations.
7. Click Save Changes button.