The My Vol State Portal Internal Employee Directory

This article is intended to give Vol State faculty and staff a better tool to use as in Internal Employee Directory that includes keywords specific to individuals and their departments. This is the result of both of the Faculty and Staff Focus Groups coming together with Dr. Tostenson.

How to access, navigate, and explore the Internal Employee Directory from the My Vol State Portal.

1. Every Faculty and Staff member has been provided this app within their "My Vol State Portal" and is titled "Internal Employee Directory". 

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2. You will be directed to the Microsoft M365 People search when you drill into the "Internal Employee Directory".

3. You can search by "Name" or by "Keywords".
   • Searched "Delois"

• Searched "Learning Commons" (15+ Names Found)

4. Select the contact you are looking for to find out more information.

How to update your own professional profile within the Internal Employee Directory.

1. Search your own name.
2. Select "Update your Profile" to edit your profile. 
   1. The "General" tab is where you can update your profile picture. 
   2. The "Contact" tab is where you can add a phone number for a Business fax, Home, or Mobile.
      • If you have the Webex app on your personal phone, then you have less need to give out a Home or Mobile phone number.
   3. The "About" tab is where you can add approved departmental keywords and phrases to your profile.
      • Editable boxes include Biography, Skills, Interests and Hobbies, Projects, Education, and Birthday. 
3. Save your changes.
   1. Once your changes are saved you will get a message advising that "It can take up to 24 hours for your profile updates to show in Microsoft apps."

How to find and use commonly used keywords that are approved for the Internal Employee Directory. 

1. We have created a file, within the "Vol State Directory" Sharepoint site called Keywords.xlsx, to compile a list of approved departmental keywords.
   • Keywords.xlsx is accessible to all Faculty and Staff to edit and add keywords.
     • These Keywords.xlsx will need to be added by each faculty and staff member to their own profile for this to be successful. 

Example:

(The "Internal Employee Directory" is the result of both Faculty and Staff focus groups and Dr. Tostenson.)