Faculty Evaluation and Collaboration Course Access

Faculty can give other faculty access to their course shell in eLearn. Typically, access is given so content can be shared or for a peer evaluation.

How To Grant Course Access

  1. Go to the course you want to grant access to.
  2. Click Communication > Classlist.
  3. Click the blue "Add Participants" button.
  4. Click "Add existing users."
  5. In the search box, type the name or username of the faculty you want to add to the course. Click the enter key or click the magnifying glass to search for the user.
    Note: It is best to use username. Many faculty have the same name as a previous or current student, there is no way to tell in the search process if you are selecting a faculty or a student. Searching and selecting by username is the best way to ensure you add the correct person to your course. **
  6. Check the checkbox next to the users name and select the role you want to give them (see "Types of Access" below).
  7. Click "Enroll Selected Users."

** It is recommended you ask the faculty you want to add to your course to provide you with their eLearn username. Faculty can find their eLearn username by looking at the classlist in any of their courses.

How to Remove Course Access

  1. Go to the course you want to remove access to.
  2. Click Communication > Classlist.
  3. Find the colleague on the classlist, select the check mark box next to their image/name.
  4. Click the blue "Unenroll" hyperlink at the top of the classlist.
  5. Follow the on screen prompts to remove them from the course.

Types of Access

Roles in eLearn that Faculty Can Manage
Name of Role Description Visible on Classlist Included in Course Eval When to Use
Course Viewer/ Copier Can see course materials and copy anything or everything from this course into a different course. Can not copy materials to this course. Yes No – Not Included Allows someone to view the material and copy some or all items into their course shell.
Course Evaluator Can see course materials, students' grades, and instructor feedback. Can not copy materials to or from this course. Yes No – Not Included Use for peer or course evaluations.

Roles in eLearn That Must Be Managed by eLearn Support
Name of Role Description Visible on Classlist Included in Course Eval When to Use
Course Coordinator Can edit, add, and delete materials. Can see students’ grades and instructor feedback. Can copy to and from this course. No No – Not Included For a course coordinator to set up a course or assist an instructor with managing the content of a course.
Co-Instructor

Has full instructor access to the course and is displayed on the faculty tab of the course list.

Co-instructor has equal rights to the instructor of record, including student grade info. Requires instructor or dean approval.

 Yes Yes- Students will be prompted to complete a course evaluation for both the instructor and co-instructor.

Used when someone is co-teaching a course but, for FLAC reasons, are not listed as an instructor in Banner.

Use sparingly, only when the other person should be considered a co-instructor of the course.

If someone needs course coordinator or co-instructor access to your course, please email eLearn@volstate.edu for assistance.

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