The Self-Service Banner 9 Faculty/Advisor Module is the latest in a group of modules to be made available to Faculty and Advisor personnel for active and regular use instead of the Self-Service Banner 8 Faculty tab that is currently being used by most employees. This new module can be found in the Classlink Self-Service Banner 9 PRO… (PRO stands for PRODUCTION) below:
Upon opening that folder, you will see one (or more) icons depending on your role or access to modules.
Who can see what????
All employees should have access to the Employee and General Self-Service Banner modules. The Employee module is the place where you enter your daily time and/or leave amounts. The General module is the place where you can see general information about your biographical and demographic information and view your direct deposit allocations. Future module releases may contain possible action items to be taken. Tiles may or may not be present depending on one’s particular data.
The Faculty/Advisor Self-Service module is functional for those employees who are full-time Faculty, Adjunct Faculty, or Advisors. This module will allow those persons to view class information and students who are enrolled in those classes or students whom they advise.
The Finance Self-Service module is available to those who have the need to review departmental budget information.
The Student Registration Self-Service module is not fully functional as of this date. It will be released to Students later in the fall. Parts of the module can be accessed by staff but not all components of the module are activated in production.
The Student Self-Service module will display to staff at this date, and some options will only be functional if you are a current/former student or an advisor. This module will be released to our student population later in the fall.
As a reminder, Ellucian support will end for Self-Service Banner 8 by December 31, 2025, and we must be on Self-Service Banner 9 for all modules by that time. All new regulatory releases will be in SSB9 in the future, so it is in our best interest to become as familiar with the new interface. Please remember that we will be making improvements to the modules as time goes on so be aware that there will be changes to these new releases as Elllucian continues to evolve the product and as we plug in “missing holes”.
Knowledge Base articles will be written to reflect changes in procedures and instructions from SSB8 to SSB9 in the future as the modules become more stable and available.
For questions concerning this document or the instructions therein, please contact Wanda Wilburn (I.T. Enterprise Applications Analyst) via email @ wanda.wilburn@volstate.edu.
SSB9 Faculty/Advisor Module – Faculty Services
Employees who are Faculty (only) and not Advisors will only use the top portion under the “Faculty” heading.
Faculty/Advisors will use both the options under “Faculty” as well as the options under “Advisors” as well as the “Advising Student Profile” within the SSB9 Student module (as shown below):
Advisors will use the options under the “Advisors” heading as well as the “Advising Student Profile" in the SSB9 Student module (as shown below):
Navigation tip – You can hit the “Vol State” logo at the top of the page to return to this menu!
Faculty - My Classes
The “My Classes” option will list the current and future classes for which an instructor is assigned as well and will show assignment history. Current enrollment totals are shown for each class. A class roster is available for each class and student drill-down capability giving access to a wealth of information regarding each student is available. A detailed schedule view is available per class.
Select “Class List” (Roster)
Select a student….
You can see lots of detail on students in your classes! Some of the links on the left are NOT available to you as a faculty member, some will take you to SSB8 pages that are not yet available in SSB9 format, but some will be actionable items. The Degree Works link will allow you to run a DW audit for that student. You can also see the classes that the student is currently enrolled on the right side of the screen and see GPA information under the Curriculum, Hours, and GPA tabs.
(Note…the BREADCRUMBS currently do not work, so you will need to close the screen to return to your previous menu).
Selecting the DISPLAY option for a class will show the scheduled meeting times (this one is online so no meeting dates/times)
Faculty - My Week at a Glance
My Week at a Glance will give you a visual representation of the classes taught and the times they meet.
You can optionally change the date and see what your schedule will look like on that date.
Faculty - Early Alerts
(Screenshots not available – it is my understanding that this module will be replaced and used in SLATE… more information coming)
Faculty - Enter Attendance and Grades
The “Enter Attendance and Grades” module will allow you to post student grades for those classes that have been made available for grade entry. (However, the Export to SIS function is now available in eLearn and should be used for posting final grades for all parts of term. eLearn Final Grade Submission Detailed Instructions: Export Final Grades from eLearn to Banner. If SSB9 is to be used to post grades or last date of attendance per the knowledgebase article or per Academic personnel instruction, those screenshots are shown below).
If using SSB9 to post Grades or Last Date of Attendance, select the class for which grades are to be posted:
Enter the appropriate grades and enter “Save” at the bottom of the screen.
Advisors – Student Search
Select a term:
Then enter a student ID or a partial Last Name/First Name. Then indicate whether you want to list Student, Advisees, or Both.
You can then click on a student to see the student’s profile and obtain information about that student.
Advisors - Student Registration History
Student Registration History will allow you to see a list of the classes for which a student has registered, the date of that registration, and the status of the registration.
Enter a term for which you wish to inquire. Enter a Student id OR enter a partial last name/first name to select from a list of students/advisees or both
You can click on the CRN link to get more information on the particular class
Advisors - Student Week at a Glance
The Student Week at a Glance option will display a visual representation of a student’s weekly schedule for a specific time period. The default is to display the current week.
Enter a term and a student id OR a partial last name/first name. Then indicate whether you desire a student, advisee, or both.
ADVISORS
Self-Service Student Module
Advising Student Profile
Advisors can use the Student Self Service module to obtain a convenient list of all their advisees by selecting the Advising Student Profile option:
Select the Advising Term and then select whether you wish to view student information by ID, email, or name. You can also select the “View my Advisee Listing” to get a list of all your advisees.
If your advisee list is manageable and within the limit of Outlook, you can use the “Email All” option at the top right to send an email to all your advisees.
Selecting a student will take you to that student’s profile page:
(I am showing information from our TEST system. Prod colors will be different).
Accessibility Report:
Score = 100%