Watermark Faculty Success Instructions

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Gather Your Documents

Review all sections listed below within the Faculty Success module. Not all sections will apply to every faculty member.

Preparing and organizing your information prior to entering it into Watermark will help reduce longer input times and ensure accuracy and completeness.

Before entering information into Watermark Faculty Success, please take the following steps:

  • Collect and update your information into a Word document or your CV.
  • Ensure all entries include accurate dates (month, day, and year when possible).
  • Verify correct formatting for publications, complete presentation details (conference name, location, date), and full institutional names.

Scheduled Teaching Section will be uploaded automatically yearly in bulk. No action needed on your part.

Faculty Success Sections

General Credentials/Expertise

  • Personal and Contact Information
  • Biography and Expertise
  • Degrees
  • Licensures and Certifications
  • Awards and Honors
  • Media Appearances and Interviews
  • Faculty Development Activities Attended

Career Information

  • Professional Positions
  • Administrative Assignments
  • Consulting
  • Professional Memberships

Teaching/Mentoring

  • Teaching Innovation and Curriculum Development
  • Teaching Qualifications
  • Scheduled Teaching (This section will be automatically uploaded)
  • Non-Credit Instruction Taught
  • Advising Summary

Scholarship/Research

  • Publications
  • Presentations
  • Contracts, Fellowships, Grants, and Sponsored Research
  • Exhibits and Performances
  • Intellectual Property (e.g., copyrights, patents)
  • Research Activity

Service

  • College Service
  • Professional Service
  • Public Service

General Data Entry Guidelines

  • Include full names of institutions and organizations.
  • Add month and year dates whenever possible.
  • Provide detailed descriptions where appropriate.
  • Double-check spelling and accuracy.
  • Enter one complete record per entry.

Example: Degree Entry

When entering degrees, please include:

  • College/University Name
  • Degree Conferred (e.g., Ph.D., Ed.D., M.A., B.S.)
  • Major/Emphasis
  • Date Degree Awarded (Month/Year)

Example:

Ph.D. in Educational Leadership

University of Tennessee, Knoxville TN

Awarded May 2014

Walkthrough Video

Step-by-Step Instructions

Step 1: Log into the System

  1. Log into the My Vol State Portal.
  2. Select the Watermark Insights icon (purple).
  3. Select the Faculty Success tab.

Step 2: Home Screen Overview

  1. On the left side of the screen, select Home.
  2. On the Home page you will see:
    • To Do - tasks that need to be completed.
    • Completed - tasks already finished.
    • Faculty Success Guide - help resource.

If you need assistance at any time, select the “?” icon in the top right corner of the screen.

Step 3: Enter Your Information

There are two ways to enter information in Faculty Success.

Option 1 (Recommended): My Profile

  1. Select My Profile on the left side of the screen.
  2. Start at the top of the list and complete the following sections first:
    • Personal Contact Information
    • Biography and Expertise
    • Degrees
  3. Continue working through the sections that apply to you.

For each section:

  • Enter information directly or copy and paste from your CV.
  • Fields marked with * are required.
  • Select Save at the top right when finished.

Example: Degrees

  1. Select Degrees.
  2. At a minimum, enter:
    • Year Completed
    • Degree
    • Institution
    • Emphasis/Major
  3. Scroll down to Transcripts and upload your transcripts.
  4. Select Save.

Option 2: Add Activity

  1. Select Add Activity at the top of the Home screen.
  2. You will see a screen listing all the activity links where information can be entered.

Important notes:

  • On the All Activity home screen view you will not see information already entered.
  • You will not see sections that currently have no information.
  • Publications cannot be imported when using this option.

For these reasons, My Profile is the recommended method.

Adding Publications

Add Manually

  1. Select Publications.
  2. Click Add New.
  3. Enter the publication details.
  4. Select Save.

Import Publications

  1. In the Publications section, select Import.
  2. Follow the step-by-step instructions to import citations from other systems.

Review Your Information

You can review your information at any time.

  1. Select Export (top right).
  2. Choose:
    • Quick CV, or
    • Custom Report

Final Notes

  • Not every section applies to every faculty member.
  • Please complete the sections that apply to you.
  • Always select Save after completing each section.

Further Assistance

If you need further assistance, please reach out to:

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