Course Development Process

Funding for new online or hybrid course development is available on a limited basis through Distributed Education. Faculty members may be contracted on a work-for-hire basis to receive a one-time stipend for first-time development of an approved online or hybrid course.

Online and hybrid courses must not be offered to students on the schedule until the course has been fully developed and passed a quality review.

The course developer should follow the steps below if interested in creating a new online or hybrid course for Vol State. If you are developing a course for the first time, some training is required.

Step 1: Proposal Submission

Faculty may submit proposals for new online or hybrid courses at Vol State via this form: Online Course Development Request.

Proposals must be approved by the Division Dean, the Director of Distributed Education, and the Vice-President of Academic Affairs before a contract can be issued. 

A proposal should be submitted at least three months prior to course start date to allow adequate time for development and review of the course. However, most new course development proposals are submitted by May 1st of each year to be considered in the upcoming fiscal year budget.

Step 2: Contracting and Setting up the Development Course

Once approved for development, Distributed Education will:

  • Initiate a contract and send it to the course developer.
  • Enroll the course developer in required training, as necessary.
  • Create a new shell in eLearn for the course development with a copy of the current Master Course template.
  • Enroll the course developer in the master course shell.
  • Archive any old master courses.
  • Provide support and consultation to the course developer.

Please note:

  • The course developer is responsible for signing and returning the contract within one week of receipt. Failure to do so voids the contract.
  • Failure to meet established deadlines in the contract may result in diminished or no compensation and cancellation of the contract. Failure to meet established course design and accessibility standards may also result in diminished or no compensation and cancellation of the contract.
  • Blended, ITV, and traditional on-ground courses are not qualified to receive development stipends from Distributed Education.

Step 3: Building and Reviewing a Course

The following is a recommended sequence and timeline for building and reviewing a course. Adjustments can be made as necessary.

Week 1: Developer - Complete the new course's Getting Started module and the first content module.

Week 2: Instructional Designer - Review Getting Started and Module 1 and offer feedback and suggestions.

Weeks 3-10: Developer - Complete content modules 2 through the end of the course. This is 7-weeks to do the majority of the content, about 2 modules per week. The instructional designer is available throughout this period to assist and answer questions as needed.

Weeks 11-12:

Instructional Designer - Review the course and offer feedback and suggestions. Initiate the team QM review.

Developer - Work with ID to polish the course as needed. Identify QM course review team members.

Weeks 13-14: Reviewers complete a course review using the QM review.

Week 15: Developer - Receives QM review and revises the course, as needed, based on the review team's recommendations and QM standards.

Step 4: Closing out the Process and Getting Paid

Once an approved course passes review, the Distributed Education office will send the developer an Extra Compensation form with an attached copy of the approved proposal and contract.

The developer must:

  1. Sign the Extra Comp form.
  2. Obtain the signature of the Division Dean.
  3. Send all completed paperwork to the office of Academic Affairs. Paperwork will then be routed to Business and Finance and Human Resources.

Please note: The course developer is responsible for signing and routing of the extra compensation paperwork as far as Academic Affairs.


Contact Distributed Education. We are here to support and assist you.


Article ID: 57094
Tue 7/10/18 12:06 PM
Mon 2/11/19 10:58 AM