Attendance Reporting in Banner

It is important to report attendance/participation in Banner in a timely manner. Instructors must provide confirmation of attendance/participation before a student can receive financial aid funding, including refunds for living expenses. Delays and/or not reporting participation may result in the student being without the required course material or financial resources to attend and participate in your course.

  1. Go to the MyVol State Portal.
  2. Type in your Username and Password, the same as the ones you use to log into the computer and your e-mail account.
  3. Select the Faculty Services Group.
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  4. Select the Self Service Banner icon.
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  5. Go to the “Faculty Services" tab.
  6. Select “Attendance Reporting.”
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  7. Select the current term and click Submit.
  8. The “Select a CRN” screen will appear. Select the CRN for your course to report student participation/attendance. 
  9. The Attendance Reporting Screen will appear with all students enrolled in the CRN that you selected.
  10. Under the “Attendance” column, you will see a “Not Reported” with a drop-down box. Use the dropdown to select the appropriate letter:
    • Enter an “N” for everyone who has not attend class. 
    • Enter a "Y" for everyone who has attended class.
    • NEVER use the "S" option as it is no longer a valid response.
  11. Click the “Submit” button at the bottom of the screen which will automatically populate the Attendance Confirm Date.

Each time you make a change on this screen, you must click “Submit” to confirm the transactions. Remember, once you confirm a student with a "Y" (attending), do NOT change your answer, as the federal government only requires that they establish attendance.

NOTES:

  • Once confirmation has been reported, you will need to review your class roll daily until the census date which consists of the first 14 days after classes begin.

  • If any new students were added to your class roll after your first class meeting, you will need to confirm their participation.

  • If any of the students who you originally marked as “N” have begun participating, you will need to change their original classification from “N” to a “Y” and remove the date from the “Last Date Attend” box.

  • PLEASE be mindful of the importance of participation reporting during the 14 day period leading up to the census date. 

  • If the student’s participation is not “confirmed,” this will delay or prevent some students from receiving financial aid funds and purchasing books.

  • Students who are purged from classes for non-payment must have their attendance resubmitted if they are added back to the class.

  • Remember to check after the drop/add period in case students added or started attending after you initially reported attendance.

  • Once the student has attended and you reported a "Y," it is not to be changed. It remains a “Y” or yes in the system.

  • If you have a class that does not start until later in the semester, you should report the attendance for that class, the day after the first class meeting.

Walk-Through Video

Video-only (no audio) walk-through of the attendance process.

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