Leave Report Exempt Employee Instructions

 

       To enter a leave entry

       1. Log into My Vol State 

                     

       2. Select Self-Service Banner 9 PROD

3. From the Employee Dashboard, click on Enter Leave Report from the right side of the screen.

       

        4. Select leave report desired and click the Start leave report box

      

       5. Select the day of the week you wish to record leave time or worked hours. Then, select the Earnings Code for entry from the drop-down box 

       

        6. Enter hours associated with the Earnings Code in the hours box, then click Save

       

       

       

To change a prior entry

1. Click on the date, then click the pencil icon (edit) on the right side of the screen

       

       

To record hours

1. Click Add Earn Code from the drop-down box, then select Earnings code and enter hours in the box, then click Save on the bottom right of the box

        

         

        Copy hours

1. To copy hours from one day to another, click on the Copy Icon

        

         2. To copy hours to specific date within the leave report period, click on each day that you wish to have the hours copied 

        

         3. To copy the hours to each working day (Monday-Friday) until the end of the leave reporting period. Then click on the checkbox item “Copy to the end of the pay period” under                       Select Options. If you wish to include Saturday or Sundays (in addition to Monday through Fridays) click either of the checkbox items under Select Options. Click the Save icon when               you have finished specifying the dates that the hours will be copied to.

         

         

  Deletion of a prior earnings code entry

1. Click on the day, then click the Delete icon on the right side of the screen

        

        2. A yellow pop-up icon will appear. Answer yes if you wish to continue. Click no, if you wish to keep the entry

        

         3. Make sure to click the Save icon after the information is deleted to show the correct total hours for the day

         

   

    To submit for approval

           1.  At the end of the leave report period, you must submit your leave report to your supervisor for approval. Click Preview on the lower right side of the screen. The Preview window                      will pop up in the middle of the page

           

            2. Review the information to make sure everything is correct

            

            3. If corrections are needed prior to submitting to your supervisor, click the X in the upper right-hand corner of the Preview Window. Make the changes needed, then click preview                      again.

             

             4. You can enter comments under Comments in the box if you feel it would be helpful prior to submitting the leave report

              

               5. To submit the Leave Report to your supervisor, click the Submit box