Participants List

Overview

As the host in a meeting, you can manage the participants. By default, any participant in a meeting can share their video, screen, and audio. The Participant List can be found by clicking the Participants button on the Meeting Controls bar.

Controls for Managing Individual Participants

1. Click Manage Participants in the host controls to display the participants list:
   
2. Click the drop-down menu located at the top-left corner to close the participants list or click Pop Out to separate the participants list from the meeting window:
   
3. Hover over a participant and click More for these options:
   

• Chat: Open the chat window to send messages directly to the panelist.
• Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
• Make Host (only available to the host): Assign the attendee to be the host. There can only be one host.
• Make Co-Host (only available to the host): Assign the attendee to be a co-host. You can have an unlimited number of co-hosts. 
• Allow Record (only available to the host): Allow the attendee to start or stop a local recording of the meeting. Attendees do not have access to start a cloud recording.
• Assign to type Closed Caption (only available to the host): Assign the attendee to type closed caption during the meeting.
• Rename: Change the attendee name that is displayed to other participants. This change only applies to the current meeting.
• Put in Waiting Room: Place the attendee in a virtual wating room while you prepare for the meeting. The host must enable waiting room for this option to appear.
• Put On Hold: If the waiting room is not enabled, you'll see this option to place the attendee on hold instead of Put in Waiting Room. Attendees on hold allows the host to stop video and audio transmission to a participant or participants. This allows others to continue the meeting while temporarily preventing any participants who are on hold from seeing and hearing the other participants
• Remove: Dismiss a participant from the meeting. They will not be able to rejoin.

Controls for Managing All Participants

You will also have access to enable or disable these options at the bottom of the participants list:

• Invite: Invite others to join the meeting.
• Mute All: Mute all participants currently in the meeting.

Click More for these options:

• Ask All to Unmute: Display a pop-up notification to all muted participants with option to unmute themselves or stay muted.
• Mute Participants upon Entry: Automatically mute participants as they join the meeting.
• Allow Participants to Unmute Themselves: Participants can unmute themselves if they want to speak to others in the meeting.
• Allow Participants to Rename Themselves: Participants can change their screen name displayed to other participants.
• Play sound when someone joins or leaves: Play a sound when participants join and leave the meeting
• Play Chime for Chat Messages/Raise Hand: Play a sound when participants use in-meeting chat or raise their hand.
• Enable Waiting Room: Enable the Waiting Room feature. This option is available even if you did not enable the waiting room when setting up your meeting.
• Lock meeting: Don't allow other participants to join the meeting in progress.
• Merge to meeting window: Merge the participants list with the main meeting window. This option is only available if you separated the participants list from the main meeting window.

Preventing Participants from Screen Sharing

1. In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options.
   
2. Under Who can share? choose Only Host.
3. Close the window.

Custom Gallery View organization

When in Gallery View, you can click and drag videos to create a custom organization. After the first change, all other participant tiles will remain in place until moved. New participants will be added to the bottom-right, on the last page if multiple are present. Your custom order will be seen only by you, or the host can deploy their custom view to all participants. This order can be released and gallery view will return to normal behavior.

1. Click and drag any participant video to the location on screen you want.

2. Continue as needed to achieve your desired on-screen order. 
3. (Optional) As the host, click View, then Follow Host's Video Order, to deploy your custom view to all participants. 

4. Click View, then Release Video Order, to release the custom order.