Export Final Grades from eLearn to Banner

Use the SIS export button in eLearn to submit your final grades to Banner. Final grades may be exported to Banner multiple times during the final grade submission window. Final grade submissions are typically opened during finals week. The submission due date is published on the Vol State Academic Calendar.

Set/Confirm Two Gradebook Settings

  1. Click the Gradebook Settings Cog in the upper right corner of your eLearn gradebook.
    • On the Student Display Options tab, make sure the Grade scheme symbol is check marked.
    • On the Calculation Options tab, make sure the Calculated Final Grade is selected.
    • Save both settings. 

Switch Final Calculated Grade to Letter Format

  1. Check your grades for accuracy. Double check that all blank/empty grade items have been given a zero.
  2. Banner only accepts letter grades, switch Final Calculated Grade numbers (percentages or points) to letter grades.
    • Click on the dropdown arrow next to Final Calculated Grade.
    • Select Edit.
    • In the Grade Scheme dropdown, select the letter-based scheme you want to use. For example, 90-80-70-60 Standard Letter. Or, you can create your own grade scheme and select it.
    • Save and Close

Export Grades to Banner

  1. In the Enter Grades area, click the Export to SIS button.
  2. A new page will open.  It will list your students and their Current Final Grade.
  3. Using the checkbox next to their name, select the students you want to submit grades for. Or, click the top check box by username to select all students.
    • Override Grade column - Use to assign a grade other than the calculated grade, this includes using an I for Incomplete.
    • Incomplete - leave the "Default Incomplete Grade" and the "Incomplete Extension Expiry Date" fields empty. Add an I to the "Override Grade" column and complete an Incomplete Grade Form.
    • Last Date of Attendance for F's:
      When posting a grade of “F”, you are required to post the “Last Attendance Date”. The default date is today's date, replace it with: 
      • If the student actually earned a grade of “F”:  Use the last scheduled date of class, excluding finals week.
      • If the student stopped attending class: Use the last day the student attended class or completed online work.
      • If the student never attended class: Use the day before the semester started.
        • Fall 2024 use 08/25/2024
        • Spring 2025 use 12/19/2024
        • Summer 2025 use 05/11/2025
  4. Click the blue "Export" button.
  5. Wait a moment for processing to complete. Review the Status column for the confirmation message of "Accepted by SIS" or any error messages.

If you've encountered an error message, check this article for solutions: Export Final Grade Errors and Solutions

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